Please complete our proxy access form

Return your completed for to our Admin Team via email, sxicb-esx.foundryadmin@nhs.net

Or hand in to reception at any one of our practice sites.

Asking to See a Young Person’s Record (Aged 11 to 15)

When a young person turns 11, we automatically review any proxy or online access to their record to protect their privacy. This does not mean the NHS has changed the consent age - it simply triggers a review so we can confirm the young person’s wishes and understanding

We know that many young people still need help from parents or carers with things like booking appointments or ordering prescriptions. If your child is happy for you to help, we can usually give you access again.

What happens next?

Someone from our team will speak to your child in private to check if they:

• Understand what it means to share their health record,
• Are happy to give their permission (without pressure), and
• Are mature enough to make this choice (this is called being Gillick competent).

This chat might be with a nurse or another trained team member. It doesn’t always need to be with a GP.

Depending on the outcome:

• If your child agrees and is able to decide, we can turn access back on. You may both need to fill in a form.
• If your child does not want to share their record and can decide for themselves, we will respect their choice.
• If your child is not yet able to decide on their own, we might still allow a parent or carer to have access if it’s appropriate.

Can this change later?

Yes. Access can change at any time.

A young person, their parent, or our team can ask to:

• Add or remove access, or
• Recheck if the young person understands enough to decide.

We review access when needed — especially before the age of 16, when young people are usually seen as able to decide for themselves.

People aged 16+ are assumed to be able to make an informed decision about who they allow access to the care records.

People aged 16+ and the person they wish to grant access to must attend the practice together in person. Each must bring formal ID (passport, driving licence etc.). They must complete the relevant forms with a member of staff present. This is to ensure there is no coercion or force.

Patients can contact the practice at any point to amend or revoke access.